Printed Access Codes & Seat Sheets
Not every candidate has an email address, and in a full hall, handing out paper is faster than provisioning inboxes. Access codes let a candidate start a test with nothing but a printed slip.
How a code works
Each candidate on the event gets their own 10-character code. They go to:
/language-tests/start/
…type the code, and their test begins. One code, one candidate, one attempt.
Codes deliberately never contain 0, O, 1, I or L. These get read off paper and
typed by hand, and those five characters are where mistakes happen.
Printing seat sheets
From the event page, choose Seat sheet. You get a printable page of slips — two per row, with dashed cut lines. Each slip carries:
- The candidate's name
- Their reference number, if you supplied one
- Their access code
- The URL to type
Cut along the lines and hand one slip to each candidate as they sit down.
The on-screen version is a preview. Use your browser's print dialog for the real thing — the printed layout is designed separately from the screen layout.
Reference numbers
If your school already identifies candidates by a roll number, admission number or employee ID, put it in the reference column of the roster. It appears on the seat sheet, on the candidate record, in exports, and is searchable in the registry. For a hall of people with no email addresses, the reference number is how you match a result back to a person.
If a slip is lost
Open the candidate's row and choose Reissue code. The old code stops working immediately and a new one is generated. Print or read out the replacement.
Repeated wrong codes
A code locks itself after 8 failed attempts in an hour. This protects a sitting from someone guessing at codes.
It is deliberately a limit on the code, not on the room. A whole school usually shares one internet connection, so a limit on the connection would mean a few candidates mistyping could lock out everyone else. That does not happen.
Codes are not verification codes
Two different codes exist, and it matters:
| Code | Purpose | When it exists |
|---|---|---|
| Access code | Starts the test | Printed on the seat sheet, before the sitting |
| Verification code | Public proof of a released result | Issued with the result, after the sitting |
They are never the same value. A verification code printed on a slip handed out before the test would be public proof of a result nobody has taken yet.