Teachers and levels: the coordinator's view
Two pages help a coordinator who looks after several teachers and levels:
- Teachers shows what each teacher set and how their students did.
- Levels and progression compares your levels side by side and follows each student from one level to the next.
Open them from the organization dashboard: Institute Management → Teachers, or Institute Management → Levels and progression.
Before you start
- Make one course per level. If a level runs in cycles, make one course per level and cycle, for example "Level 3 – Cycle 2". Use Institute Management → Manage Courses → Create New Course.
- Put the teacher on each course. Edit the course and set its instructor email to the teacher's PrepareBuddy email. That is how a course shows up as the teacher's.
- Add your students to the right course. Use Add Student, or link the level's Google Classroom class to the course (see Google Classroom for your organization). New students in the class are then added by themselves.
Teachers need the Examiner role, and coordinators the Admin role.
Teachers
The Teachers page has one row per admin and examiner:
| Column | What it shows |
|---|---|
| Courses | The courses that list this teacher as instructor |
| Tests assigned | Tests this teacher assigned in the chosen period |
| Students | How many different students those tests went to |
| Completed | How many of those tests were finished |
| Average result | The average result of those finished tests |
| Tasks marked | Writing and speaking Tasks this teacher marked and published, and their average |
| Classroom assignments | Activities this teacher published to Google Classroom |
Choose the period at the top: the last 30 days, 90 days, 12 months, or all time. The period counts work by when it was assigned.
Select a teacher's name to open their page. It shows:
- each of their students: tests assigned, completed, average result, the change from their first result to their latest, and their last result;
- Needs attention, for a student whose average is below 50%, or whose latest result is 10 or more points below their first;
- a weekly average for the last 12 weeks, recent results, and the teacher's Tasks.
Select a student's name to open them in Student Management.
Who can see what: admins see every teacher. A teacher who opens Teachers is taken to their own page and cannot open anyone else's.
Levels and progression
The Levels and progression page has one row per course:
| Column | What it shows |
|---|---|
| Students | Everyone enrolled in the course, and how many are current |
| Took a test | Students with at least one result in this course |
| Results | Results counted for this course |
| Average result | The average of each student's average in this course |
| First → latest | How much students' latest result differs from their first in this course |
| Need attention | Current students averaging below 50%, or 10 or more points down |
| Moved on to | How many students went on to another course afterwards, and the most common ones |
Select a course to open its analytics. Untick Include finished courses to see only the courses running now.
How results are counted: a result counts for the course the student was in on the day they took the test. A student who moves from Level 2 to Level 3 is counted in Level 2 for their weeks there and in Level 3 after that, never twice. Only tests of the course's type count, so an IELTS course counts IELTS tests.
One student's journey: type a name or email under One student's journey and choose Find. You see each course the student took, in order, with their dates, status, number of results, average and latest result.
How results are shown
- Results are shown as a percentage of each test's own scale, so different tests can be compared: 6.3 out of 9 in IELTS is 70%.
- If an examiner adjusted a result, the adjusted score is used. It is the score on the result page, the PDF and in Google Classroom. The Analytics page and its Excel and PDF reports use it too, and mark the results an examiner adjusted.
Use the same figures in your own systems
The Results API gives each result with the same context:
assigned_by: the teacher who set the work;courses: the level the student was in that day;classroom_class: the Google Classroom class, if any;final_scoreandfinal_percentage: the score of record, including examiner adjustments.
The result.final webhook sends the same fields when a result is ready.